This page provides information to Faculty members whose students have shown interest in participating in one of the four OUI exchange programs: OBW (Germany), OJS (China), OMG (India), and ORA (France).
The FAQs deal with very general questions and Faculty members are encouraged to direct their students to: (1) visit the International Office of their home university (in order to get proper information related to application forms, deadlines and program requirements), (2) visit the website of the exchange program they are interested in, (3) attend a general information session offered by the International Office of their home university, (4) attend the information session given by the Academic Director of the program they are interested in.
We hope that this information is helpful and we thank you for promoting these programs to your students.
Frequently Asked Questions (FAQ) for Faculty Members
1. What is OUI?
Ontario Universities International (OUI) is a consortium of Ontario universities participating in four provincial student exchange programs: Ontario/Baden-Württemberg Student Exchange Program (OBW), Ontario/Jiangsu Student Exchange Program (OJS), Ontario/Maharashtra-Goa Student Exchange Program (OMG) and Ontario/Rhône-Alpes Student Exchange Program (ORA).
2. Where can interested students find information about OUI programs?
Students can refer to the following program websites:
The Academic Directors of all four programs hold information sessions in the fall of each year. If you wish to arrange an information session, please get in touch with the respective Academic Director:
OBW: Dr. Birgit Pianosi
OJS: Dr. David Wood
OMG: Dr. Lalu Mansinha
ORA: Dr. Louise Lewin
Students are welcomed to contact the OUI Program Office regarding administrative aspects of the programs. For academic advice, they should contact the Academic Director.
3. Who should I refer interested students to?
The first source of information for interested students should be the International Office of your Institution. Students are also encouraged to check the website of the relevant exchange program.
4. Which OUI program offers a Faculty Exchange Program
Presently, OBW is the only program that offers an opportunity for faculty exchange. Interested faculty members should contact David Darby, OBW Academic Director.
5. How are the OUI programs promoted?
Promotional materials are sent out by the OUI Program Office to the International Offices in early fall. We send a large number of posters and flyers for distribution to the individual faculties/departments at your university. These promotional packages include flyers about each individual OUI program. If you have not seen these documents, please contact the International Office of your home institution. Further information can be obtained through information sessions and International Fairs hosted by your home institution.
Every fall, the Academic Directors promote the programs by giving information sessions at the partner universities in Ontario. Contact your institution's International Office to find out when the Academic Directors are visiting your university.
6. What are the semester dates in the host countries*?
Term 1: mid-October to end-February** (free language course in September for full-year and Term 1 students)
Term 2: mid-April to end-July (free language course in March for Term 2 students)*
**Mannheim starts one month earlier
The official semester runs from October 1 until March 31 (Wintersemester) and April 1 until September 30 (Sommersemester).
Term 1: early September to mid-January
Term 2: late February to mid-July
Arrangements can be made to complete evaluations early if Ontario students need to return for the start of term at their home university or a co-op work term.
Semester dates may differ widely from university to university. Term 1 is usually from June/July to October/November and from January to May. For updated information please check the university's website or contact Ms. Vaishali Potnis, OMG India Coordinator.
Term 1: end-September to end-January (including exam period)
Term 2: end-January/mid-February to end-June (including exam period)
*For exact start and end dates of classes please contact the respective university.
7. How do students apply?
The application form can be downloaded from the respective program websites. Students submit the completed application form and the supporting documents to the International Office of their home university, including a pdf scan of the complete application. The International Office then nominates a number of applicants and forwards only those applications by the program specific deadlines to the OUI office. Application deadlines can be found under question 8.
8. What are the deadlines for OUI programs?
OBW Faculty Exchange: November 1
OBW and ORA Summer Research Programs: December 15
OBW, OJS, OMG and ORA regular programs: January 31
OMG Study in India Program: January 31
OJS Summer Research Program: March 1
OMG Summer Research Program: open deadline
OJS Summer Language Programs: March 1
ORA and OBW Summer Language Programs: March 1
9. When and how will students be placed in the regular exchange programs?
- Students will be placed by the Academic Directors in February/March.
- Students will receive an acceptance letter from the relevant exchange program.
- It is important that the students understand that only the admission letter from the host university constitutes the official acceptance to the program and only then can they start the formalities (visa application etc.).
10. Orientations for outgoing and incoming students
We offer two orientations, one in mid-May for the outgoing Ontario students (2 days, usually Friday and Saturday) and one at the end of August for incoming students (3 days, usually Monday – Wednesday). The orientations are not mandatory but we strongly recommend that students attend. Both orientations take place in Toronto. More information is available on the program websites closer to the dates. Students will also receive information directly from the Program Office.
11. Are students automatically eligible for an OUI scholarship?
Most students participating in the OUI programs are eligible to receive the OUI scholarship. However, the following exceptions apply:
- If a student is not eligible for other reasons (e.g. the student receives an internal scholarship for the exchange, which makes him/her ineligible under his/her university’s rules, e.g. YIMA at York);
- If a program receives too many applications, the director may decide to accept all students but some without a scholarship. If this situation were to occur, the director would seek advice from the responsible person at the International Office.
- If a student is enrolled as an International Student.
12. What are the amounts of OUI scholarships?
OBW and ORA: $1,600/$2,500 (one term/two terms)
OMG: $2,000/$2,500 (one term/two terms)
OJS: $2,500/$3,000 (one term/two terms)
OBW SRP: $2,600/$3,500/$4,400 (2/3/4 months)
OJS SRP: $3,000
OMG SRP: $2,500
ORA SRP: $1,500 (3 months)
OBW and ORA SLP: $1,000
OJS SLP: $2,000
OMG SIP: $2,000 ($1,500 for students also in regular exchange)
OBW Faculty exchange: $1,750/month plus possible reimbursements
Scholarships are usually paid out in winter (December/January) for the regular programs or once the student is abroad for the other programs, such as SRP and SLP.
13. Where can I find information on courses and credits for my students?
Course information can be found online on the partner universities’ web pages. Please follow this link.
Students may also contact the Academic Directors for more information about courses offerings.